Downtown Jobs

Front Desk Receptionist @ McGee, Hearne, & Paiz LLP

Summary of Responsibilities:

Answers phones; greets clients; receives and transmits messages; performs light clerical duties to support the daily business activities of the firm; receives and routes mail; and maintains break area and supplies.

Essential Functions:

  • Answers phones using a multi-line telephone system.
  • Greets clients and visitors as soon as they arrive in the office in a professional and friendly manner.
  • Types various documents as requested accurately and timely.
  • Receives, separates and promptly distributes mail
  • Handles all outgoing Federal Express, UPS, and other special shipments.
  • Performs other light clerical work such as envelope stuffing, scanning documents.

Knowledge, Skills, and Abilities:

  • Ability to anticipate the needs of clients and partners by using effective problem solving skills.
  • Advanced working knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems.
  • Excellent customer service skills; ability to communicate clearly with a variety of people, in one-to-one and small group settings – either face-to-face, by telephone, or by other electronic means – ability to communicate in an informative manner, effectively listen, and be able to handle escalating situations with concern and confidence.
  • Ability to support time-based requests; able to function effectively in a multi-tasking, fast-paced environment with deadlines, frequent interruptions, and some interpersonal pressure.
  • Ability to deal effectively and professionally with people; proven capabilities in establishing appropriate professional rapport, with courtesy and tact, to accurately determine other’s needs, collect necessary information, and follow-through when requested.
  • Knowledge of basic office equipment including (but not limited to) personal computer and associated peripherals, fax machine, multi-line telephone, voice recorders, and other electronic devices. Orders all express shipment supplies.
  • Other duties as assigned.

Physical/Mental Demands:

  • The ability to deal with a high level of stressful situations with clients.
  • While performing the essential duties of this position, an employee would frequently be required to move around the office space as well as within hallways, meeting rooms.
  • There may be multiple/daily instances of prolonged personal computer use which would include keyboard and/or mouse usage as well as viewing a computer monitor.
  • An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions.
  • Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.
  • The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well.

Listing Information

Job Title: Front Desk Receptionist
Business Name: McGee, Hearne, & Paiz LLP
Job Location: 214 W. 18th St.
Job Summary:

Answers phones; greets clients; receives and transmits messages; performs light clerical duties to support the daily business activities of the firm; receives and routes mail; and maintains break area and supplies.

Job Type: Full-Time
Job Requirements:

  • Bachelor’s degree preferred
  • Microsoft Powerpoint: 1 year (Preferred)
  • Administrative Experience: 1 year (Preferred)

Hours: 40/week
Pay Range: $15.00-16.00/hr
Benefits (if any): 

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Start Time: As soon as possible

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